The East Norriton – Plymouth – Whitpain Joint Sewer Authority is looking to fill the following position:

 Position:  Business Manager

The position description is below and interested candidates should send their resume to [email protected].

Summary Description:

This individual is responsible for maintaining the administrative offices of the Authority to ensure that the office runs efficiently and effectively.

This person performs payroll, accounts receivable/payable functions, human resources, and communicates with regulatory agencies, engineers, vendors, and the public, as needed.

Supervision:

This individual reports to the Executive Director and performs administrative work for the staff as necessary.

Major Duties:

• Acts as receptionist to the public and vendors.
• Receives and directs all incoming correspondence and communications.
• Processes payroll using Sage Software to include bi-weekly payroll taxes.
• Completes quarterly payroll taxes.
• Works with Auditor to complete the annual audit.
• Assist Executive Director with annual budget.
• Prepares accounts payable checks, cross checking purchase orders with the packing slips and bills, compiling monthly bill lists, preparing checks and spreadsheet.
• Prepares accounts receivable by invoicing townships and Aqua for quarterly billing.
• Prepares monthly bill sheet and statement of accounts for the monthly board meeting.
• Monthly bank reconciliation.
• Reconcile monthly credit cards.
• Enrolls new hires in Health Insurance, long term disability Insurance (LTD) and short-term disability Insurance (STD). Files initial STD & LTD claims with the insurance company.
• Enroll employees in pension plans.
• Ensures bond reporting compliance.
• Administers all correspondence, reports, spreadsheets. Research, complete and assist in administrative projects assigned by the Executive Director.
• Creates and/or maintains all project and administrative files and documents.
• Types letters, reports, memoranda, forms, and specifications.
• Coordinates monthly meetings including advertising and assembling supporting documents for the agenda.
• Maintains personnel files and other confidential records under the direction of the Executive Director.
• Administer all non-operational contracts, such as uniforms and bottled water service.
• Orders office supplies, make bank deposits, withdrawals, and picks up supplies, if necessary.
• Any other tasks assigned by the Executive Director.

Knowledge, Skills & Abilities

• Working knowledge of modern office procedures, organization, and filing systems.
• Working knowledge of correspondence formats and business practices.
• Ability to operate calculator, typewriter, fax, and other standard office equipment.
• Working knowledge of bookkeeping practices and procedures.
• Experience with personal computers and typical software applications such as Windows, Excel, and Word.
• Experience with accounting software.

Essential Functions and Working Conditions:

• Ability to effectively communicate with tact and diplomacy with other employees and outside agencies such as townships and regulatory agencies.
• Withstand exposure to unpleasant environment occasionally.

Education/Experience/Training:

• High School diploma.  Five years’ office and administrative experience.
• Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.